英文誌 Instructions for Authors
Instruction for Authors（Revised in September 2015）
Journal of General and Family Medicine is the official peer-reviewed scientific journal of JAPAN PRIMARY CARE ASSOCIATION. The editors of Journal of General and Family Medicine will welcome original articles relevant to general internal medicine, primary care, family practice, clinical epidemiology, health service research, decision analysis, behavioral science, clinical ethics, psychosocial issues, and medical education among others.
Categories of Articles
Journal of General and Family Medicine publishes original articles, editorials, special articles, review articles, preliminary reports, case reports, images in clinical medicine, and letters. Original articles are scientific reports of the results of original studies with well-conducted analyses and well-funded interpretation. Editorials and special articles are always solicited by the editors. Review articles are usually solicited by the editors, but we will consider unsolicited review. We encourage authors to write systematic and narrative review article. Preliminary reports usually describe limited results of original research. Case reports describe one patient or a series of patients, which has important clinical or educational implication enough to warrant publication. Images in clinical medicine describe one to two clinically and educationally important images of single patient. Letters comment about articles recently published in the Journal, or describe short clinical observations or opinions.
Word limit for each category is:
(1) original articles, 3500 words
(2) editorials, 1200 words
(3) review articles, 4000 words
(4) preliminary reports, 1000 words
(5) case reports, 1000 words
(6) images in clinical medicine, 500 words
(7) letters, 500 words
(8) special articles, 5000 words
Limitations on tables or figures are 5 for original articles, special articles, and review articles, 2 for preliminary reports and case reports, and 1 for editorials and letters. Bibliographic reference should be limited to 40 for original articles, 10 for preliminary reports and case reports, and 5 for images in clinical medicine and letters. There is no limitation on reference for special articles and review articles if necessary.
All authors transfer copyright to JAPAN PRIMARY CARE ASSOCIATION just before publication. Readers may make copies of articles for their own use, but written permission from the editorial office is necessary to make multiple copies.
Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. One or more authors should take responsibility for the integrity of the work as a whole, from inception to published article. Authorship credit should be based only on (1) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; and (2) drafting the article or revising it critically for important intellectual content; and (3) final approval of the version to be published. Conditions 1, 2, and 3 must all be met.
Conflict of Interest
A conflict of interest may exist when an author, author’s institution, or employer has financial or personal relationships or affiliations that could influence the author’s decisions, work, or manuscript. All authors are required to disclose all potential conflicts of interest, including specific financial interests and relationships and affiliations, other than listed in the title page, relevant to the subject of their manuscript. The information about potential conflict of interest and funding is disclosed when the paper is submitted, and should be communicated in the form of an acknowledgement at the end of the text.
Institutional review board approval and informed consent
For all manuscripts reporting data from studies involving human participants or animals, formal review by an appropriate institutional review board or ethics committee is required and should be described in the Methods section of the manuscript. For those investigators who do not have formal ethics review committees, the principles outlined in the Declaration of Helsinki should be followed. For investigations of humans, the author or authors should state the manner in which informed consent was obtained from the study participants in the Methods section.
All manuscripts should be sent to Yasuharu Tokuda, Editor-in-chief, Journal of General and Family Medicine, Kai-Shorin, 4-26-6, Honkomagome, Bunkyocity, Tokyo 113-0021, Japan, e-mail: generalist@kaishorin. co.jp. If the manuscript is written with Microsoft Word, and all figures or tables are mounted on the Word file or prepared separately in the form of Excel or Powerpoint, we encourage authors to submit it by e-mail.
Manuscripts are considered only when they have not been published previously in print, and are not under consideration for publication elsewhere. This restriction does not apply to abstracts or press reports published in connection with scientific meetings. Copies of other related manuscripts must be submitted along with the manuscript, and the Journal discourages the submission of multiple manuscripts dealing with related aspects of the same study. Manuscripts submitted to the Journal will not be returned.
All manuscripts should be proof-read by native speakers before sending to the editorial office (Kai-Shorin).
The authors are required to follow the guidelines of each study design and type.
Randomized Controlled Clinical trial
In the case that authors are preparing a manuscript of a randomized clinical trial, follow the appropriate CONSORT guidelines. The CONSORT statement is being repeatedly updated; therefore, check if it is the latest version. Following the International Committee of Medical Journal Editors (ICMJE) recommendations, the registration of clinical trial in a public trials registry, i.e., UMIN-CTR http://www.umin.ac.jp/ctr/index-j.htm is required.
Other types of study
i. Observational study, i.e., cohort study, casecontrol study
Follow the STROBE guidelines.
ii. Study on diagnostic accuracy, i.e., validity and/or reliability
Follow the STARD guidelines.
iii. Systematic review or meta-analysis of RCT and evaluation of interventions
Follow the PRISMA guidelines.
iv. Case report
Follow the CARE guidelines.
Style of writing
The style of writing should conform to acceptable English usage and syntax. Slang, medical jargon, and obscure abbreviations should be avoided. The Journal can not provide editing services to correct papers to conform to such usage. Accordingly, authors for whom English is not the first language are strongly advised to obtain English-language editing services before submitting papers to the Journal.
Prepare manuscripts in accordance with the “Uniform Requirements for Manuscripts Submitted to Biomedical Journals,” published by the International Committee of Medical Journal Editors (http://www.icmje.org). All copies including references, legends, and tables must be typewritten and double-spaced on one side of standard A4 paper (210mm © 297 mm) with ample margins.
Titles should be short, specific, and clear; not exceeding 15 words. The title page should include the full names, advanced degrees, and academic affiliations of all authors, the address for reprint requests including the author’s fax number, telephone number and e-mail address. If the manuscript was presented at a meeting, the name of the organization, place, and date on which it was read should be recorded.
Abstracts for original articles are limited to 250 words, those for special articles and review articles to 150 words, and those for preliminary reports and case reports to 100 words. The “structured abstract” (Background, Methods, Results, Conclusions) for original article is encouraged. Variation from these formats will be accepted in cases where the author or authors determine that this structure impedes clear portrayal of the project or study and its investigatory processes. Abstracts are not required for editorials, images in clinical medicine, and letters. Up to six key words should be listed at the bottom of the abstract page.
These should be placed at the end of each article (not as footnotes on each page). List references in consecutive numerical order (not alphabetically). Unpublished data and personal communications should not be listed as references. References to journal articles should include (1) author (s) (list all authors and/or editors up to 6; if more than 6, list first 3 and “et al”), (2) title, (3) journal name [as abbreviated in PubMed (http://www.ncbi.nlm.nih. gov/nlmcatalog/journals)], (4) year, (5) volume number, and (6) inclusive page numbers, in that order. References to books should include (1) author (s) (list all authors and/or editors up to 6; if more than 6, list first 3 and “et al”), (2) chapter title (if any), (3) editor (if any), (4) title of book, (5) city of publication, (6) publisher, and (7) year. Volume and edition numbers, specific pages, and name of translator should be included when appropriate. The authors are responsible for the accuracy and completeness of their references and for correct text citation.
Braddock CH, Fihn SD, Levinson W, et al: How doctors and patients discuss routine clinical decisions - informed decision making in the outpatient setting. J Gen Intern Med. 1997;12:339–345.
Fleiss JL: Statistical methods for rates and proportions. New York: JohnWiley and Sons, 1981, 165–168.
Health Care Financing Administration. 1996 statistics at a glance.Available at: http://www.hcfa.gov/stats/stathili.com. Accessed December 2, 1996.
Use Systéme International (SI) measurements throughout the manuscript and add milligrams per deciliter in parentheses if necessary.
Use only those illustrations that clarify and augment the text. Submit 3 copies, unmounted and untrimmed. Do not send original artwork. Send highcontrast glossy prints (not photocopies). Figure number, name of first author, and arrow indicating “top” should be typed on a gummed label and affixed to the back of each illustration. All lettering must be legible after reduction to column size. When pertinent, provide magnification and stain. Illustrations should preferably in a proportion of 9 © 12 cm. Illustrations in full color are not accepted.
Begin legends on a separate sheet, double-spaced, and limit to 40 words.
A letter of consent must accompany all photographs of patients in which a possibility of identification exists. It is not sufficient to cover the eyes to mask identity.
Each table should be typewritten and doublespaced, including all headings, on a separate sheet of A4 paper. If a table must be continued, use a second sheet and repeat all heads and stubs. Each table must have a title.
Authors should obtain written permission from individuals named in an Acknowledgement.
Authors wishing to reproduce material which has previously been published elsewhere must obtain permission in writing from the copyright holder of the source document.
Authors should submit manuscript data when the final version of manuscript is accepted by the Editors. Please observe the following instructions:
1. Make sure that the data and the final revised version match exactly.
2. Specify what software was used, including which release.
3. Specify what computer and system used (either Windows (2000/XP/Vista) or Apple).
4. Mount all figures or tables on the text file, if available, or prepare separately.
5. Keep a back-up data for reference and safety.
Review and production process
Manuscripts are examined by the Editors and by at least two reviewers. Decision of the Editor-in-Chief is final. All material accepted for publication is subject to copy-editing. An edited typescript is sent for author’s approval. The author is responsible for all statements in the work, including the copyeditor’s changes.
Copyright Transfer Agreement
To: Editorial Committee, Journal of General and Family Medicine
Title of Article:
The undersigned certify that the work referenced above was authored jointly and that the work neither has been published previously nor is being submitted to another publication. Upon publication of this manuscript, lecture manuscript, or excerpt in the Journal of General and Family Medicine, each author transfers copyright ownership (including reproduction, translation and proposed translation, film, assignment, public transmission, and other rights related to copyrighted material) to Journal of General and Family Medicine Editorial Committee.
COI Self-Report Form: Journal of General and Family Medicine, an official Journal of Japan Primary Care Association
First Author Name:
Title of the paper:
(First author must describe the COI status, within one year before the paper submission, with any companies, organizations, and/or groups related to the content of the publication.)
|Item||Applicability||If “Yes,” indicate company names, etc.|
|(1) Assuming a position of a board member or advisor in a
profit-making business, legal entity, or organization run by
you, your spouse, or your first-degree relative
1 million yen or more annual compensation from a single
business, entity, or group
|Yes / No|
|(2) Stock holdings
1 million yen or more annual dividends or 5% or more
interests in the applicable business
|Yes / No|
|(3) Patent royalties
1 million yen or more annual income per patent
|Yes / No|
|(4) Honoraria for lectures
1 million yen or more total annual income from a single
company or organization
|Yes / No|
|(5) Honoraria for manuscripts
500 thousand yen or more total annual income from a single
company or organization
annual income from a single business or group
|Yes / No|
|(6) Total clinical research grants (e.g. commissioned
research, joint research)
2 million yen or more total annual research grants paid from
a single company or organization to you or your department
|Yes / No|
|(7) Total scholarship grants (incentives), etc.
2 million yen or more total annual scholarship contributed
by a single company or organization to you or your
|Yes / No|
|(8) Courses endowed by companies, etc.
(Fill in if you belong to any course endowed by a company,
|Yes / No|
|(9) Receiving travel expenses or gifts
50 thousand yen or more annually from a single company or
|Yes / No|
(Submission date) Day Month Year
Corresponding author (Seal)
Journal of General and Family Medicine Check Sheet
When you submit an article to Journal of General and Family Medicine, please check the box and send this document to us by email in PDF format.
❑The file size limitation of an article is 10MB or under.
❑Title Page Publication category: Manuscript title: Authors name: Name and address of Institution: Preferred email address: List of Keywords (maximum 5):
Category: Check the box; ❑original articles ❑editorials ❑special articles ❑review articles ❑preliminary reports ❑case reports
❑images in clinical medicine ❑letters
❑Text: Word format.
❑Headings: Introduction, methods, results, discussion, conclusion.
❑List page number, line number, and total word count.
❑Abstract: Please provide a structured abstract.
❑Each section, whether title page, abstract, main text, references, or figures and tables, need to be numbered appropriately.
❑Please write the article in double space.
❑References should be formatted in the following style.
|Braddock CH, Fihn SD, Levinson W, et al: How doctors and patients discuss routine clinical decisions informed decision making in the outpatient setting. J Gen Intern Med. 1997;12:339–345.|
|Fleiss JL: Statistical methods for rates and proportions. New York: John Wiley and Sons, 1981, 165–168.|
|Health Care Financing Administration. 1996 statistics at a glance. Available at: http://www.hcfa.gov/stats/stathili.com. Accessed December 2, 2014.|
❑Please ensure the total word number of the main text does not exceed more than following limit.
|(1) original articles, 3500 words, (2) editorials, 1200 words, (3) review articles, 4000 words, (4) preliminary reports, 1000 words, (5) case reports, 1000 words, (6) images in clinical medicine, 500 words, (7) letters, 500 words.|
❑Tables are required to be in MS Office format. Version 97-2003 or later. All tables should be included within a single file.
❑All figures are required to be in MS Office Powerpoint format. Version 97-2003 or later.
❑Conclusion: Title page, main text (including references and legends), table and figures must be sent to us in four separate files.
❑Please ensure that no conflict of interest is present within your article and our organization.
Please send COI Self-Report Form to us by email in PDF format.
❑All authors are required to officially authorize (in writing) the publication of their article.
Please send Copyright Transfer Agreement to us by email in PDF format.
❑After completing this check sheet please send it to us by email in PDF format.